Implementation of AcademicWorks is completed using a highly consultative process that has been proven successful at hundreds of colleges, universities, and foundations. Implementation includes an import of your scholarship data, application form creation, the creation of a student data import, the setup of a user authentication integration, and comprehensive administrator training.
During the implementation process, we will provide best practice recommendations based on our extensive experience with other campuses and foundations. AcademicWorks conducts an initial conference call to kick-off your project, jointly determine timeline that is customized to your needs, and guide you through each step of the process to ensure that your AcademicWorks system and your administrators are empowered for success.
AcademicWorks Implementation and Go-Live Process Consists of Seven Key Milestones including:
AcademicWorks will request copies of your scholarship application form(s) in addition to a listing of all scholarship funds and associated fund descriptions. The AcademicWorks Client Engagement Specialist will review the applications and scholarship information. Furthermore, we will make an initial recommendation of which fields to include in the system to best match students with your scholarship funds.
AcademicWorks will perform the initial system configuration based on our understanding of your processes and based on best practices learned from implementations with similar institutions and foundations.
AcademicWorks Higher Education clients have the option of automatically importing student data on a nightly basis for use in the scholarship matching process. AcademicWorks also supports user authentication via LDAP, Shibboleth, or SAML. These integration options are available at no additional cost and are part of the standard implementation.
AcademicWorks will provide comprehensive training for your system administrators as part of our standard implementation. We also offer a number of on-demand trainings and webinar training for other system users.
Once trained, you will configure your qualifying criteria for all scholarship funds and finalize your administrative settings to begin testing. We will then clear out the test data to prepare for your go-live.
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Ongoing Support & First Cycle Reviewer/Awarding Configuration
Once you have begun to advertise your AcademicWorks system, you will be introduced to our Client Support team for ongoing care and strategic consulting to ensure you are set up for complete success.