North Central College

Facts:

  • Naperville, IL
  • Founded in 1861
  • Enrollment: 3,000
  • Number of Funds: 110
  • AcademicWorks Customer Since 2014

Problem: Managing Scholarships by Paper

North Central College was trying to manage its scholarship process entirely by paper. Their process involved compiling scholarship information about applicants, preparing all the paperwork, preparing packets for reviewers, and mailing applications while simultaneously tracking where everything was in the review process.

Just tracking all the applications was an ordeal. “It was very difficult to tell when a packet was lost or misrouted,” said Dana Chaffee, Scholarship Coordinator for North Central College. Sometimes applications or reviews were late, which cause a delay in the award process.

“The paper process also made it extremely difficult to understand what awards were completely awarded, and what still needed attention. Tracking the process of each scholarship became necessary and added one more unnecessary step.” said Chaffee.

AcademicWorks Provides a Turnkey Solution

North Central College chose AcademicWorks to combine all scholarship information and application processes into a single, online solution to benefit the students, assist the scholarship review and selection committees, and to give an added place of honoring the college’s donors.

The college asked AcademicWorks to apply logic to the scholarship application process so that students can view and apply only for the scholarships for which they are eligible. Students appreciate that their time and effort are spent only applying for the recommended scholarships for them.

Once applications are submitted, reviews are automatically assigned online. A nightly recurring import from the student information system ensures that all reviews and final award decisions are made using accurate applicant information. Reviewers can easily complete a rubric with their final scores.

A Streamlined, Online Process

North Central College’s scholarship process is much more efficient with AcademicWorks. The review process is much easier, and there is less paper to keep track of and organize­­—nothing can get lost. Scholarship staff perform their duties better utilizing the tools that AcademicWorks provides.

For Dana Chaffee, Scholarship Coordinator at the college, the AcademicWorks solution has been a success. “AcademicWorks eliminated the time we spent photocopying, mailing, collecting documents,” said Chaffee. “This alone made it worth implementing the product,” she added. “Looking forward as we continue to integrate the added features of AcademicWorks, like the communications integrated in the system, our scholarship processing will continue to become more efficient and streamlined.”

Simplify Scholarship Management

AcademicWorks completely improved the way North Central College managed their scholarships. Please contact us to see how we can assist your campus.