2016 AcademicWorks Conference Agenda

Visit our conference page for more information and to register!

Sunday, October 2nd

5:00 – 7:00 p.m. Welcome Reception
AcademicWorks will host a casual welcome reception with cocktails and light hors d’oeuvres at the AT&T Conference Center to kick-off the 2016 AcademicWorks Conference. Please join us for this mix and mingle to register for the event, meet your colleagues from other institutions/organizations, and have an opportunity to meet the AcademicWorks Team in person.

Monday, October 3rd

7:30 – 8:30 a.m. Breakfast and Registration

8:30 – 9:00 a.m. Opening Session
AcademicWorks staff will welcome all attendees to the conference and give an overview of what all has occurred since last year’s client conference, including how we have incorporated client feedback that was provided at the 2015 AcademicWorks Conference. We will also introduce our staff and give a synopsis of the schedule ahead.

9:00 – 10:00 a.m. Keynote: John Taylor, Principal at John H. Taylor Consulting
The most successful scholarship programs thrive when financial aid, fundraising staff, donor relations, communications, and the finance office all work together. This keynote is meant to bring together everyone involved in the scholarship process to collaborate as the landscape of fundraising is constantly changing. We will take a look at what other institutions are doing to stay ahead of the curve – or get out from behind the curve – by renovating their donor relations programs.

10:00 – 10:30 a.m. Break

10:30 – 11:45 a.m. Overview of the Latest AcademicWorks Features
We know that working in AcademicWorks isn’t your only focus. If you’ve been too busy to keep up with the past year’s new feature releases in AcademicWorks, now’s your chance for a comprehensive look back at what we created based on your excellent input!

11:45 a.m. – 1:15 p.m. Lunch

1:15 – 2:15 p.m. Breakout Sessions (Attendees can attend one of five sessions):

  • AW: The Implementation Process
    Just starting out with the configuration of AcademicWorks? Or, perhaps you’re considering leveling up to Advance or Engage. We’ll cover everything you need to know to be successful with your implementation project for Scholarship Management, Renewal Management and/or Stewardship Management.
  • AW Beginners – No Shame Session!
    Whether you’re truly an AcademicWorks beginner or just need a full on refresher, we’ll take it back to basics and deliver your need-to-know information for a smooth ride through your awarding season.
  • Reviewing and Awarding Ju-Jitsu
    “Whoa! Look at all these qualified applicants! How do I decide?” What a great problem to have, right? Now that you’ve got hundreds or thousands of possible award candidates, learn about all of the tools available to you to ensure you breeze right through the reviewing and awarding season. Topics covered will include: the latest reviewing technology in AcademicWorks, recently released/planned awarding functionality to better automate your offer/acceptance/award process, automated transference of information to your accounting system, customer case studies and more!
  • Renewal Management Mastery
    Renewal Management features in the AcademicWorks Platform offer you a streamlined path to processing renewals as well as multiple disbursements and compliance checks. Find out how other clients are utilizing these features to the fullest and master the art and science of Renewal Management.
  • 4-Year Public Client Case Study
    AcademicWorks staff and clients will be co-presenting and leading a discussion detailing how to successfully implement and deploy AcademicWorks across campus. Share your best practice advice and ask questions of your peers to maximize the adoption of the platform at your institution.

2:15 – 2:30 p.m. Break & Refreshments

2:30 – 3:30 p.m Breakout Sessions (Attendees can attend one of five sessions):

  • After Your First-Year with AcademicWorks
    Learning any new technology takes time. After your first cycle or year with the AcademicWorks Platform, you are in a position to more fully utilize the powerful suite of features and functionality at your disposal. Hear from our Client Success Team as they lead the discussion on best practice recommendations to leap into the next awarding season with fervor!
  • How to Please Everyone All the Time: Client Defined Roles
    Ok, so you can’t make everyone happy all the time, but we can get you pretty close with client-defined roles. A much lauded feature and popular enhancement request prior to when it was released, client-defined roles allow you to manage various users across your institution or organization with configurable access levels. Learn how other customers are using this feature for stakeholders such as view-only administrators, donor administrators and more!
  • Community Foundation Client Case Study
    AcademicWorks staff and clients will be leading the discussion on successful usage of the AcademicWorks Platform. Topics included will be maximizing awards in the platform, collecting donor acknowledgements and reviewer engagement. Bring your questions and success stories!
  • Success Metrics and ROI
    Utilizing technology is supposed to not only make your life and work easier to manage, but it should also maximize your professional success. By tracking actionable intelligence to desirable business outcomes, you can leverage the feature sets in AcademicWorks to knock your performance metrics out of the park! Additionally, this session will cover how to show your stakeholders the return on investing in the system year over year.
  • Two Year Community College Case Study

    AcademicWorks staff and clients will be leading the discussion on how they fully utilize each of the key feature sets within the AcademicWorks Platform.

3:30 – 3:45 p.m. Break

3:45 – 4:45 p.m. A Vision for the Year
Our Chief Technology Officer, Aaron Scruggs, will be giving us all a vision of the future and what’s to come in the AcademicWorks Platform over the next year. This is one you definitely won’t want to miss!

7:00 – 10:00 p.m. Celebrating 5 Years Of AcademicWorks at Rattle Inn! (Dinner Included)

Tuesday, October 4th

7:30 – 8:30 a.m. Breakfast

8:30 – 10:00 a.m. Breakout Sessions:

  • 4 Year Private Client Case Study
    Academicworks staff and clients will be co-hosting this session to highlight practices and functionality specific to this sector. We will be covering such topics as leveraging student data, qualification success, fund swapping and much more! Come prepared to discuss your questions and stories.
  • AcademicWorks Engage Overview
    If you have the Engage package of AcademicWorks or if you are thinking of upgrading, this session is for you. Stewardship Management is AcademicWorks’ latest offering for managing donor relationships, fund utilization and award impact. Learn about this powerful feature set that allows you to bring all stewardship management into one central location for clarity and sophisticated visibility.
  • Marketing the AcademicWorks System to Applicants and Stakeholders
    Centralizing scholarship management into one platform and brining your application process online is a monumental effort. But, the payoffs are well worth it. Typically, AcademicWorks customers see remarkable increases (such as 200+%) in the numbers of applicants when upgrading from manual processes to an online environment. Come find out how your peers are getting the word out and ensuring a streamlined application process, reviewer committee engagement and donor stewardship.

9:30 – 9:45 a.m. Break

9:45 – 11:00 a.m. Client Roundtables
The AcademicWorks Conference affords you the opportunity to learn from your peers and speak to your own success. Join in on the conversation to discuss AcademicWorks best practices, tips for scholarship management in general, donor relations, and more! We will have separate groups based on whether you are:

  • 4-Year Institution – Public
  • 4-Year Institution – Private
  • 2-Year Community College
  • Community Foundation

11:00 – 11:15 a.m. Break

11:15 a.m.– 11:45 p.m. Closing Sessions
We will conclude the AcademicWorks conference with door prizes and a recap of the prior two days.

Register Now!